ExchangeCentral: March 2010

Well, managed folder in exchange 2007 server is a concept to ease the burden on user end.

Gone are the days when people used to receive 10 mails per day. Nowadays we get 10-50 messages per day

and in some cases, even 100 e-mail messages.

Microsoft has given us a tool that will make life simpler for the users by introducing the managed folder concept

Today, I will be demonstrating how to configure it and ease the load on poor non-it related staff.

Scenario

Lets say the sales dept guys are receiving 100+ e-mails everyday. and the inbox gets cluttered in a short period of time.

We can move all e-mails (though it can be done for all items in the mailbox, here we'll stick to e-mails) to a different folder

called OLD DATA.

Step-1 Open Exchange Management Console (EMC)

Step-2 Organization>>Mailbox>>Managed Custom Folder

Step-3 Create your own folder (in this case, lets call it OLD DATA)

Step-4 Managed Default Folder>> Inbox>> new managed Content Setting

(move e-mails older than 7 days to managed folder (old data)}

Step-5 Managed Folder Policies >> new policy >> policy name & associated mailbox

Step-6 Now move on to the Recipient Configuration in EMC and lets enable this feature for our user named "ceo"

Step-7 Recipient >> Mailbox >> Ceo >>Properties >> Mailbox Settings >> MRM >> link it with the policy

Step-8 Enable retention for as many days as u like

Step-9 Start Exchange Management Shell

Step-10 start-managedfolderassistant -mailbox "domainname\ceo"

Step-11 Restart Information Store

Ad Topology Service

Mailbox Folder Assistant

Now log-in to MS-outlook to find this folder under inbox

Until Next Time

bye and take care

Yattucentral

ExchangeCentral